Mountain Lakes Centennial Steering Committee

Meeting Minutes, October 4, 2010

Committee Members Present:   Halpin, Sullivan, Barlow, Rusak, Hayward, Wangsness, Terlizzi, Doug McWilliams, Council Liaison

Ron Owens, Beth Geller, Loretta Dobrosky-Neighborhood Liaisons

Approval of Minutes:  Jane made a motion to accept the minutes from the September 13, 2010 meeting, seconded by Pat, all in favor, motion passed.

ML100 Neighborhoods:  Debbie

Debbie has heard from 9 out of the 22 neighborhoods, to date, regarding their name and mascot.  There has been some concern from residents that they have not heard from their neighborhood rep yet. 

Recommendations to address this concern: 

1.  Reinforce the idea that the goal is fun, and to keep it simple

2.  Plan another meeting with the liaisons

3.  Consider more publicity for upcoming dates/activities

4.  Send out a “Constant Contact” message

5.  Develop a communication plan to keep events on the radar screen

Neighborhoods can develop a page on our website and set-up a display at the kick-off event.  Jane will discuss this with the kick-off committee.

ML Production:

Laurel Durenberger has completed a first draft of the production and is working on a media team to put together pictures that match the script.  In addition, she is requesting funding to film the event.  She is requesting assistance in forming a “production team”. Stephanie will check with Mike Brant and also the volunteers on our website.

A committee meeting is set for 10/18, 1:00 at the ML Market.

Art Show- Nov 2011:

We hope to create an art show in conjunction with the production at the high school, using both the gallery and the hallways.  Stephanie will contact the resident who offered to assist with an art display on our website.  Kris will follow-up with the high school after Stephanie’s contact.  FOTA will also be included in the planning.

Historic House Tour:

Jane Conway will assist the Town Club with the tour this year and serve as our liaison for next year.

PR Update:

Cindy Lessick and Beth Suereth will be working on our PR.  A virtual backpack flyer is in process and they will be working with The Citizen on some historic articles.

Fundraising & Merchandising:

Sal Pulitano will be making our t-shirts. Carisa plans to have all items available by Oct 23^rd.  The committee would like to thank Carisa for all of her hard work on our merchandising and fundraising efforts!

Debbie is ready for our first debut on Saturday, 10/9, during the Doug Wilkins celebration and field dedication.  Pat, Jane, Kris and Diane Burch will be available to assist her at 10:00 for the set-up.  Jane will bring a cash box and order forms.  Carisa will make sure that we have samples and displays. 

The next merchandising event will be held during Homecoming on 10/23 at 1:00 at the field. Jane, Carisa, Stephanie, Debbie and Diane are all available to assist.  The plan is to set-up by 12:30.

Jane will complete the application for a table at the Town Club Holiday Boutique on 11/23 from 10am – 4pm.  The cost is $100 for the first table & $50 for additional table.  Stephanie will contact Maureen McSharry regarding our cost.

Banner Update:

Nickel is working with the DPW to perfect the bracket and banner installation.  We are still waiting to get approval from JCP&L.

Treasurer:

Kris has volunteered to serve as acting treasurer while MaryAnn is out of commission with her knee surgery.  Chris made a motion to elect Kris as acting treasurer, Jane seconded, all in favor, motion passed.  Kris will set up an excel spreadsheet to keep track of all checks and cash.

Kick-off Event:

The kick-off committee requested about $1400 in additional funding to cover expenses for the January event.  Jane will notify them that we would like them to stay within our original budget of $1200.  Stephanie will check with the Community Church to see if the rental fee can be waived or reduced for this town-wide event.

Next Meeting:  October 25^th, 10:30, Borough Hall