Mountain Lakes Centennial Steering Committee

Meeting Minutes, September 14, 2009

Committee Members Present:  Halpin, Hayward, Terlizzi, Rusak, Barlow,

Von Sternberg, Wargo, Thompson, Sullivan, Shaw (Council Liason)

Chris Sullivan made a motion to accept the July 6, 2009 minutes, seconded by Pat/ Motion passed, all in favor.

Mission Statement and Committee Objectives:

New “Vision” statement presented by Debbie and Pat (attached) with the following changes: 

• “premier” community changed to Mountain Lakes a “distinguished” community
• changed title and wording to “vision statement”
•  “related events” deleted

 

John Von Sternberg made a motion to accept our new vision statement & objectives, seconded by Kelly Thompson/ Motion passed, all in favor.

Committee Projects:

Stephanie thanked the committee for reviewing and ranking the 13 legacy project proposals.  Landscaping of the Esplanade received the highest ranking.

Maryanne Wargo made a motion to accept the Landscaping of the Esplanade as our committee legacy project, seconded by Jane Hayward/ Motion passed, all in favor.

The committee agreed that the remaining proposals should be forwarded to the Borough Council so that they could consider them for potential future capital improvements.  Stephanie will forward a recap of our meeting for the Borough Council meeting tonight. Tony Scerbo has agreed to give matching funds towards the project.  The committee will direct some of our fundraising efforts towards the balance.

Maryanne and Stephanie will send letters out to those who submitted proposals. Committee members should send specific comments on each project out to Maryanne.

Publicity/ Communication:

Website is working well.  Our logo update is still in process.

Fundraising Plan:

It was agreed that all fundraising would be used to fund events and cover the expense of the Esplanade project. 

A program with advertising which will include our centennial calendar of events will be completed and available prior to our first event.  Kelly, Debbie and Maryanne agreed to be on the new “program committee’ and propose the format, timing and budget for a program.  Another recommendation is to send out “save the date” postcards for each of our events.

A second fundraising effort will be a donation solicitation letter (from the mayor), drafted by Jane with input from Stephanie. It will be sent to all residents and include a return donation envelope.

Maryanne will meet with the CFO of the Borough to develop the best system for our committee accounting and confirm the tax status of any donations.

After much discussion, it was decided to assign consultants to all of our planned events.  The groups will meet over the next month to work on initial details including budget considerations.  Kelly, Maryanne and Jane will coordinate the budgeting process.

Event                                                               Consultant

 

Mtn. Lakes Open House                                 Debbie, Pat, Kris

Gala Celebration                                             Debbie, Kris

Memorial Day                                                 Jane

4^th of July                                                        Chris, John, Stephanie

Dedication of Esplanade (Sept)                      Pat, Kris

Finale                                                              Jane, Kelly

Items for Sale- the general consensus is that we should consider some items for sale. How many and what items will be discussed after the event budgets are drafted.  It was recommended that we contact Sal Pulitano, a resident who specializes in logo wear.

Neighborhood Events:

We need to clarify our purpose and expectations for the neighborhood events.  Debbie & Stephanie will meet to work on this first.  A standard flyer will be developed to distribute to the neighborhoods.

Next Meeting:

The committee agreed that with so much sub-committee work, we will next meet as a whole on October 12, 2009, 10:00am. The previously scheduled Sept 28^th meeting will be used for sub-committee work and our meeting room will available.

 

Meeting Adjourned at 11:45